BXI Better Business Solutions
How to Determine the Best Multifunction Printer For Your Business
MFP’s are a common choice within the business world due to the evident nature of affordability, effectiveness, and convenience. However, in regards to dependability, these machines range on a scale of money, to money pit. So, investing in a multifunction printer requires some extensive research to In order to choose the best multifunction printer for your personal needs, as well as functionality.
An MFP takes on the role of printer, copier, scanner, and/or fax machine. BXI has compiled a list of considerations to aid in choosing the best multifunction printer for you and your business.
What Are Your Requirements?
Think about what you need from the MFP beyond traditional copying and printing. Are you looking to simplify workflow, manage documents, reduce paper? Do you need black and white or color? How much production is required in regards to number of daily jobs, (copy, print, scan, fax). How many of your employees will be sharing the machine?
Think Beyond Initial Purchase Cost
TCO, or total cost of ownership, is a term that represents all the investment that goes beyond buying the MFP. Consider supply cost, maintenance, reliability, and capability. A machine that needs constant attention, can increase TCO significantly. Another example would be inkjet MFPs which cost less initially, but due to ink costs and other factors can end up having a higher TCO than other types of MFPs.
What are the Critics Saying?
Carefully examine efficiency data provided by the manufacturer, and compare these “facts” with third party expert reviews. What are the consumer review experts/field experienced, knowledgeable people in the printing industry saying about the machine, versus what the manufacturer is claiming. This is a great way to truly determine the best multifunction printer for performance, and to avoid the wrong investment.
Ease of Use/Ability to Multitask
Being tech-savvy can vary amongst your employees. Avoid employee downtime by finding an MFP that is simple to operate. Research training requirements, user interface, and online information available about your potential machine. Being sure that your multifunction printer can indeed complete more than one task at a time, or perform multiple functions simultaneously can also avoid employee downtime and maximize efficiency.
What Kinds of Software Solutions are Compatible?
With the right software, multifunction printers can aid with document management, allowing you to process and electronically organize, edit, and archive your paper documents. With the right document management software application, you can transform the hardcopy document, with one single scan, to paperless and send through email, network folders, or remote printers. With the world moving toward paperless management, even the best multifunction printer is limited without compatible software.
BXI Consultants prides itself in being more than just a company who sells printers and copiers. We are a team dedicated to helping your business, big or small, run more efficiently. For more information on how we can you with finding the best multifunction printer, document management software, understanding your requirements, or estimating total cost of ownership, please give us a call at (716) 693-0343.