6 Advantages of Moving to Electronic Document Management System
With technology evolving everyday, companies with endless streams of paper documentation are shifting toward electronic document management systems. Financial and technical barriers may be preventing your from making an inevitable change toward a paperless document management environment. Here are 6 advantages of moving to an electronic document management system sooner rather than later.
1. Version Control
If you’ve ever worked on a document and wondered if it was the latest, most up to date version then you will understand the benefit of knowing everyone involved is working on the latest version via electronic document management. If multiple team members are working on the same document, using an EDM system ensures everyone knows all of the information is up to date. This eliminates the necessity of printing multiple copies and reprints, and repetitive copies being sent via email.
2. Easier Collaboration
It has become commonplace for multiple peers to review and edit documents, regardless of what industry your company belongs to. When you have multiple team members working together from multiple places or devices you need to be able to edit and view documents through web based environments and workflows that electronic document management systems provide. If you are located in Buffalo, Rochester or Syracuse, BXI can help improve collaboration and workflow with electronic document management software.
Electronic Document Management Systems provides you with tools to drive processes and push documents automatically through the cycle. EDM tools ensure timely generation and filing of documents and records. Skips the time taken to print and copy, and translates into improved submission readiness.
4. Cleaner, Safer Email
The introduction of email changed the way we communicate and share content forever, however over time your email can become clogged and unorganized. The lack of structure and storage causes us to spend times fishing through old emails for important documents. Email can often create security issues when sharing secure documents. Moving to a professional electronic document management system streamlines the security and storage burden and improves the control over regulated content and information.
5. Increased Document Security and Control
Secure documents and regulated content require adequate security measure., By using audit trails, and acute security controls, tools that electronic document management systems have allow you and your team to clearly show custody and traceability of secure documents. This improves your company’s dependability and integrity.
6. Backup Reliability
Traditional management systems relied on local computers and non-controlled file shares. Often times crucial content may not be backed up. You never know that something isn’t backed up until it’s too late and you never see it again. Having a backup solution over all of your documents is vital for any business. Electronic document management systems organizes and centralizes all of your information, records in one secure location. This ensures safety, security, and retrieval of your backup content.
If you or your company havn’t looked into electronic document management, BXI Consultants recommends you at least take a few minutes to talk to one of our service specialists to see how you can benefit. If you have a company in Buffalo, Rochester, or Syracuse NY, give us a call at (716) 693-0343 to see what we can do for you!
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